Human Resources Coordinator
Oneonta, NY
Full Time
Human Resources
Mid Level
Date: March 5, 2024
Title: Human Resources Coordinator
Description: Under the supervision of the Vice President for Human Resources and Compliance, the Human Resources Coordinator performs a wide variety of technical and administrative duties in a fast-paced office environment. The HR Coordinator’s primary role is supporting the entire employee life cycle from application to retirement. Responsibilities include employment, onboarding and orientation processes, fringe benefits enrollment, recordkeeping and reporting, and support of the HR office with a wide array of administrative functions. The coordinator fosters positive employee relations and offers counsel and advice relative to fringe benefits, college procedures/policies, and federal/state mandates. The HR Coordinator is responsible for working within the College’s Payroll/HR system (Paycom) to implement and maintain human resources processes, monitor functionality, assist employees and supervisors on use, and make updates and changes when necessary.
Responsibilities
Systems and Software
Position requires strong, high level, office experience, with a minimum of 2 to 4 years’ experience in human resources. Experience with HRIS software and systems in a higher education environment is preferred.
Pay Range: $45,574 to $58,500
An independent, residential liberal arts college enrolling approximately 1,200 full-time undergraduates, Hartwick embraces the teacher-scholar model, with teaching excellence as the first priority, and seeks to recruit, retain and promote a diverse workforce. The College features a Liberal Arts in Practice general education curriculum and aspires to “be the best at melding liberal arts education with experiential learning.”
Hartwick operates as a community of learners where there is a very real sense of belonging and connection. By joining Hartwick, you become part of a group of people who work together, share in our successes, and a celebrate our accomplishments. All positions at Hartwick contribute to the education and development of students with the opportunity to see the impact on future leaders—what you do at Hartwick really matters.
Our beautiful 425-acre campus is located in the scenic Susquehanna River valley in Oneonta, New York—a charming town near the northern foothills of the Catskill Mountains. Hartwick offers health benefits to domestic partners of employees, flexible scheduling, opportunities to engage in athletic and cultural events (concerts, exhibits, and lectures) and tuition benefits for eligible employees and their dependents.
Hartwick College prohibits discrimination on the basis of sexual orientation/preference and gender identity/expression and is an Equal Opportunity Employer, committed to broadening “the understanding, awareness, and appreciation of diversity among all members of the Hartwick community.” Women, minorities, and other underrepresented groups are especially encouraged to apply.
Hartwick College is committed to providing a safe and secure educational and employment environment. Employment at Hartwick College is therefore contingent upon a successful background check on every new employee. Candidates to whom an offer of employment is made will be required to sign a Release of Information Form authorizing the College to conduct a thorough background check.
Hartwick College is committed to a diverse candidate pool, values an inclusive workforce and workplace environment, and wishes to minimize or eliminate the impact of implicit bias during the search and hiring process.
All applicants are asked to submit the following materials with their online applications:
Title: Human Resources Coordinator
Description: Under the supervision of the Vice President for Human Resources and Compliance, the Human Resources Coordinator performs a wide variety of technical and administrative duties in a fast-paced office environment. The HR Coordinator’s primary role is supporting the entire employee life cycle from application to retirement. Responsibilities include employment, onboarding and orientation processes, fringe benefits enrollment, recordkeeping and reporting, and support of the HR office with a wide array of administrative functions. The coordinator fosters positive employee relations and offers counsel and advice relative to fringe benefits, college procedures/policies, and federal/state mandates. The HR Coordinator is responsible for working within the College’s Payroll/HR system (Paycom) to implement and maintain human resources processes, monitor functionality, assist employees and supervisors on use, and make updates and changes when necessary.
Responsibilities
Systems and Software
- The HR Coordinator will work to become a subject matter expert in the use and maintenance of the College’s Payroll/HR system and software (Paycom). Monitor functionality, and make updates and changes, when necessary, in consultation with human resources and payroll colleagues.
- Assist employees on their use of the Paycom software, such as accessing their self-service or client profiles, making fringe benefits changes, updating time cards and submitting leave time requests.
- The HR Coordinator is responsible for supporting the entire employee life cycle from application to retirement. Includes, but is not limited to, the following responsibilities.
- Assist hiring managers with the recruitment processes including use of the applicant tracking system.
- Review and update job descriptions, job postings, and advertisements for non-faculty positions as necessary.
- Provide potential employees with employment and community resources.
- Prepare/process non-faculty appointment letters, and the review and record all faculty appointment letters upon receipt.
- Initiate the employment onboarding process for new and returning faculty and staff, which includes sending new employee’s a welcome email with background check and the self-onboarding information, preparing employment files, monitoring all stages of the onboarding process and completion/collection of employment documents including the Federal Form I-9 and review of identification.
- Maintain information within the employee database in Paycom and Colleague.
- Assist employees with fringe benefits enrollment, cancellations and changes.
- Prepare employment transition paperwork for departing employees, process COBRA notifications and monitor cancellations for various fringe benefits.
- Responsible for event scheduling, coordination, and logistics for HR related events such as the annual service year awards ceremony, employee wellness fairs, new employee orientations, and HR sponsored events and trainings.
- Review and update departmental documents, including mandatory posters (bulletin board and D2L), organizational charts, employee handbook, and fringe benefit documents as necessary.
- Prepare reports, mailing lists and queries for the HR office and other departments as necessary.
- Collaborate with HR colleagues on a variety of departmental projects including compliance, research, annual assessment reporting, statistical reports/surveys, training and development, employee relations, annual announcements, notifications, and mailings, etc.
- Participate in and support HR student internship opportunities and other FlightPath initiatives as indicated in the HR Unit Plan.
- Comply with all applicable College, Federal, State, local, and associational laws, rules and regulations.
- Create and maintain positive relationships with all internal and external constituents.
- Participate in significant campus activities, including Welcome Weekend, True Blue Weekend, and Commencement Weekend.
- As a representative of the College, comport oneself in a professional manner at all times, both on and off campus.
- Other job-related duties as assigned.
Position requires strong, high level, office experience, with a minimum of 2 to 4 years’ experience in human resources. Experience with HRIS software and systems in a higher education environment is preferred.
- Progressive human resources related experience
- Experience with HRIS software and systems management
- Proficiency with Microsoft Office software (Word, Excel, Power Point, etc.) is required
- Ability to present information in a clear and concise manner
- Excellent verbal and written communication skills
- Ability to collaborate with others
- Excellent customer service skills
- Excellent interpersonal skills
- Excellent problem-solving abilities
- Ability to perform mathematical calculations with a high level of accuracy
- Ability to work in a fast paced and demanding environment, and triage the workload accordingly
- Ability to be flexible and multi-task based on the needs of employees, the HR department, and the College
- Ability to anticipate needs of colleagues and employees
- Experience in the higher education environment is helpful
Pay Range: $45,574 to $58,500
An independent, residential liberal arts college enrolling approximately 1,200 full-time undergraduates, Hartwick embraces the teacher-scholar model, with teaching excellence as the first priority, and seeks to recruit, retain and promote a diverse workforce. The College features a Liberal Arts in Practice general education curriculum and aspires to “be the best at melding liberal arts education with experiential learning.”
Hartwick operates as a community of learners where there is a very real sense of belonging and connection. By joining Hartwick, you become part of a group of people who work together, share in our successes, and a celebrate our accomplishments. All positions at Hartwick contribute to the education and development of students with the opportunity to see the impact on future leaders—what you do at Hartwick really matters.
Our beautiful 425-acre campus is located in the scenic Susquehanna River valley in Oneonta, New York—a charming town near the northern foothills of the Catskill Mountains. Hartwick offers health benefits to domestic partners of employees, flexible scheduling, opportunities to engage in athletic and cultural events (concerts, exhibits, and lectures) and tuition benefits for eligible employees and their dependents.
Hartwick College prohibits discrimination on the basis of sexual orientation/preference and gender identity/expression and is an Equal Opportunity Employer, committed to broadening “the understanding, awareness, and appreciation of diversity among all members of the Hartwick community.” Women, minorities, and other underrepresented groups are especially encouraged to apply.
Hartwick College is committed to providing a safe and secure educational and employment environment. Employment at Hartwick College is therefore contingent upon a successful background check on every new employee. Candidates to whom an offer of employment is made will be required to sign a Release of Information Form authorizing the College to conduct a thorough background check.
Hartwick College is committed to a diverse candidate pool, values an inclusive workforce and workplace environment, and wishes to minimize or eliminate the impact of implicit bias during the search and hiring process.
All applicants are asked to submit the following materials with their online applications:
- A cover letter;
- A resume;
- A Diversity Statement that addresses how your past and/or potential contributions to diversity will support Hartwick College’s Diversity Statement (https://www.hartwick.edu/campus-life/intercultural-affairs/diversity-at-hartwick/); and
- The names and contact information for three references, with annotation regarding how the reference is related to you and your work (at least one of your references must be from a current and/or previous supervisor).
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