Administrative Assistant for Academic Affairs
Oneonta, NY
Full Time
Academic Affairs
Entry Level
Date: January 7, 2025
Title: Administrative Assistant for Academic Affairs
Description: Academic Affairs is an exciting office whose work lies at the heart of the college’s mission. Reporting to the Vice President for Academic Affairs and Provost, the office ensures that the college has high-quality faculty and supports them in delivering a strong liberal arts curriculum that prepares students for life-long learning, rewarding careers and interesting lives.
This is a full-time, 11- or 12-month position.
Responsibilities
Wage range: $18.00 - $20.00
An independent, residential liberal arts college enrolling approximately 1,200 full-time undergraduates, Hartwick embraces the teacher-scholar model, with teaching excellence as the first priority, and seeks to recruit, retain and promote a diverse workforce. The College features a Liberal Arts in Practice general education curriculum and aspires to “be the best at melding liberal arts education with experiential learning.”
Hartwick operates as a community of learners where there is a very real sense of belonging and connection. By joining Hartwick, you become part of a group of people who work together, share in our successes, and a celebrate our accomplishments. All positions at Hartwick contribute to the education and development of students with the opportunity to see the impact on future leaders—what you do at Hartwick really matters.
Our beautiful 425-acre campus is located in the scenic Susquehanna River valley in Oneonta, New York—a charming town near the northern foothills of the Catskill Mountains. Hartwick offers health benefits to domestic partners of employees, flexible scheduling, opportunities to engage in athletic and cultural events (concerts, exhibits, and lectures) and tuition benefits for eligible employees and their dependents.
Hartwick College prohibits discrimination on the basis of sexual orientation/preference and gender identity/expression and is an Equal Opportunity Employer, committed to broadening “the understanding, awareness, and appreciation of diversity among all members of the Hartwick community.” Women, minorities, and other underrepresented groups are especially encouraged to apply.
Hartwick College is committed to providing a safe and secure educational and employment environment. Employment at Hartwick College is therefore contingent upon a successful background check on every new employee. Candidates to whom an offer of employment is made will be required to sign a Release of Information Form authorizing the College to conduct a thorough background check.
Hartwick College is committed to a diverse candidate pool, values an inclusive workforce and workplace environment, and wishes to minimize or eliminate the impact of implicit bias during the search and hiring process.
All applicants are asked to submit the following materials with their online applications:
Title: Administrative Assistant for Academic Affairs
Description: Academic Affairs is an exciting office whose work lies at the heart of the college’s mission. Reporting to the Vice President for Academic Affairs and Provost, the office ensures that the college has high-quality faculty and supports them in delivering a strong liberal arts curriculum that prepares students for life-long learning, rewarding careers and interesting lives.
This is a full-time, 11- or 12-month position.
Responsibilities
- Support the work of the Assistant Provost
- Prepare appointment letters for faculty and selected staff, track responses and follow up to guarantee action by recipients
- Monitor and maintain applicant and new hire files, including soliciting, receiving and archiving copies of CVs and official transcripts
- Support the faculty recruitment process, including supporting applicant travel, interview scheduling, and monitoring the process-including sending and verifying letters to applicants, candidates and new hires
- Assist with financial requests, order processing and purchasing
- Maintain files, electronic and hard copy
- Collaborate to maintain and update comprehensive records on faculty, from initial appointment through separation from the college
- Act as office receptionist and respond promptly and efficiently to general inquiries in person, via telephone, and email
- Assist with scheduling appointments as needed
- Update the website
- Support Summer Orientation and Wick Weekend
- Participate in significant campus activities including True Blue Weekend, Opening Convocation, Honors Convocation, and Commencement Weekend
- Expected to comply with all applicable College, Federal, State, local and associational laws, rules and regulations
- As a representative of the College, expected to comport oneself in a professional manner at all times, both on and off campus
- Performs other job-related duties as assigned
- Experience with Microsoft Office (Word and Excel), Google Workspace
- Ability to perform mail merges with speed and accuracy
- Ability to work on multiple priorities and/or projects simultaneously in a work environment that includes interruptions
- Ability to close the loop when projects are completed, and to follow up on requests
- Excellent communications skills, both verbal and written
- Dependable, organized, and detail oriented
- Ability to solve problems and meet reasonable deadlines
- Ability to build positive, collaborative relationships
- Ability to work both independently and in a team
- Some bookkeeping knowledge strongly preferred
Wage range: $18.00 - $20.00
An independent, residential liberal arts college enrolling approximately 1,200 full-time undergraduates, Hartwick embraces the teacher-scholar model, with teaching excellence as the first priority, and seeks to recruit, retain and promote a diverse workforce. The College features a Liberal Arts in Practice general education curriculum and aspires to “be the best at melding liberal arts education with experiential learning.”
Hartwick operates as a community of learners where there is a very real sense of belonging and connection. By joining Hartwick, you become part of a group of people who work together, share in our successes, and a celebrate our accomplishments. All positions at Hartwick contribute to the education and development of students with the opportunity to see the impact on future leaders—what you do at Hartwick really matters.
Our beautiful 425-acre campus is located in the scenic Susquehanna River valley in Oneonta, New York—a charming town near the northern foothills of the Catskill Mountains. Hartwick offers health benefits to domestic partners of employees, flexible scheduling, opportunities to engage in athletic and cultural events (concerts, exhibits, and lectures) and tuition benefits for eligible employees and their dependents.
Hartwick College prohibits discrimination on the basis of sexual orientation/preference and gender identity/expression and is an Equal Opportunity Employer, committed to broadening “the understanding, awareness, and appreciation of diversity among all members of the Hartwick community.” Women, minorities, and other underrepresented groups are especially encouraged to apply.
Hartwick College is committed to providing a safe and secure educational and employment environment. Employment at Hartwick College is therefore contingent upon a successful background check on every new employee. Candidates to whom an offer of employment is made will be required to sign a Release of Information Form authorizing the College to conduct a thorough background check.
Hartwick College is committed to a diverse candidate pool, values an inclusive workforce and workplace environment, and wishes to minimize or eliminate the impact of implicit bias during the search and hiring process.
All applicants are asked to submit the following materials with their online applications:
- A cover letter;
- A resume;
- A Diversity Statement that addresses how your past and/or potential contributions to diversity will support Hartwick College’s Diversity Statement (https://www.hartwick.edu/campus-life/intercultural-affairs/diversity-at-hartwick/); and
- The names and contact information for three references, with annotation regarding how the reference is related to you and your work (at least one of your references must be from a current and/or previous supervisor).
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