Associate Director of Admissions

Date: September 7, 2023
Title: Associate Director of Admissions

Description: Ready to be a part of a dynamic team of enrollment professionals with an opportunity to learn, grow, and make a difference in the lives of college students? 

Reporting to the Director of Admissions, the Associate Director will be involved in all aspects of the Hartwick College admission process: managing a recruitment territory, travel, assisting with organizing special events, coordinating with alumni volunteers, interviewing prospective students, reviewing applications, supporting student ambassadors and tele-counselors, and other duties as assigned.  The Associate Director assists in the training and mentorship of new employees and in the continual training and professional development of all admissions staff.

The position requires strong interpersonal and communication skills, the ability to relate to a broad range of constituents (students, parents, alumni, high school counselors, etc.), an appreciation for and sensitivity to a variety of backgrounds and traditions from which students may come, and the ability to work well both independently and collaboratively.

Responsibilities:

• Traveling within a defined territory to visit high schools, attend college fairs and conferences.
• Reading and evaluating applications and participating in the selection of candidates for admission including authority to make admit and deny decisions.
• Interviewing prospective candidates on and off-campus.
• Conducting information sessions.
• Designing communication plans to prospective students through the admissions funnel, ultimately leading to enrollment.
• Answering admission inquiries from prospective students, parents, high school counselors, and others.
• Planning and implementing various on and off-campus programs and initiatives.
• Building and maintaining relationships with high schools and community-based organizations.
• Responsible for assisting in the training and mentorship of new admissions staff.
• Assist in the continual training and professional development of all admissions counselors.
• Assist in the management of the College’s participation in the Tuition Exchange Program.
• Assist in the execution of International and Transfer student recruitment and communication plan
• Serving as liaison with other campus offices and/or departments.
• Working with alumni admission volunteers.
• Supporting of day-to-day admission processes.
• Other duties as assigned
• Participation in significant campus events, including Welcome Weekend, True Blue Weekend, and Commencement Weekend.
• Expected to comply with all applicable College, Federal, State, local and associational laws, rules and regulations
• As a representative of the College, expected to comport oneself in a professional manner at all times, both on and off campus

Qualifications:  

Minimum requirements for this position are a Bachelor’s degree from an accredited college or university, with between five and seven years of experience in an admissions office or similar position/field.

• Clean driving record and a valid driver’s license.
• Willingness to work evenings and weekends as needed.
• Technical expertise including familiarity with Microsoft Office (Word, Excel, PowerPoint, Outlook, etc).
• Must be adept with social media.
• Must have a willingness to learn new software.
• Familiarity with Ellucian Colleague is preferred.
• Employee is required to conduct multiple visits to off-site locations on any single day.
• The employee must frequently lift and/or move up to 15 pounds and occasionally lift and/or move up to 20 pounds. While conducting territory travel, the employee is responsible for moving personal items and promotional materials to college fairs and high school visits.

The college strongly recommends that all employees are fully vaccinated against COVID-19 (full course of primary vaccination plus at least one dose of a booster).

Pay Range: $55,277 -$65,000 annual salary

An independent, residential liberal arts college enrolling approximately 1,200 full-time undergraduates, Hartwick embraces the teacher-scholar model, with teaching excellence as the first priority, and seeks to recruit, retain and promote a diverse workforce. The College features a Liberal Arts in Practice general education curriculum and aspires to “be the best at melding liberal arts education with experiential learning.” 

Hartwick operates as a community of learners where there is a very real sense of belonging and connection. By joining Hartwick, you become part of a group of people who work together, share in our successes, and a celebrate our accomplishments. All positions at Hartwick contribute to the education and development of students with the opportunity to see the impact on future leaders—what you do at Hartwick really matters.

Our beautiful 425-acre campus is located in the scenic Susquehanna River valley in Oneonta, New York—a charming town near the northern foothills of the Catskill Mountains. Hartwick offers health benefits to domestic partners of employees, flexible scheduling, opportunities to engage in athletic and cultural events (concerts, exhibits, and lectures) and tuition benefits for eligible employees and their dependents.

Hartwick College prohibits discrimination on the basis of sexual orientation/preference and gender identity/expression and is an Equal Opportunity Employer, committed to broadening “the understanding, awareness, and appreciation of diversity among all members of the Hartwick community.” Women, minorities, and other underrepresented groups are especially encouraged to apply. 

Hartwick College is committed to providing a safe and secure educational and employment environment. Employment at Hartwick College is therefore contingent upon a successful background check on every new employee. Candidates to whom an offer of employment is made will be required to sign a Release of Information Form authorizing the College to conduct a thorough background check.

Hartwick College is committed to a diverse candidate pool, values an inclusive workforce and workplace environment, and wishes to minimize or eliminate the impact of implicit bias during the search and hiring process.

All applicants are asked to submit the following materials with their online applications.

• A cover letter;
• A resume;
• A Diversity Statement that addresses how your past and/or potential contributions to diversity will support Hartwick College’s Diversity Statement (https://www.hartwick.edu/campus-life/intercultural-affairs/diversity-at-hartwick/)
• The names and contact information for three references, with annotation regarding how the reference is related to you and your work (at least one of your references must be from a current and/or previous supervisor) 

Review of applications will continue until the position is filled.